Welda CRM
Aesthetic Clinic Software
From session packages to appointments, your clinic on one platform
In aesthetic clinics, packages are the heart of the business: laser hair removal, skin care and body treatments are mostly sold as multi-session plans. Tracking remaining sessions in a notebook or Excel means wrongly used entitlements, forgotten sessions and lost revenue.
Welda CRM tracks package sales and remaining sessions automatically on the patient profile. Appointments live in one calendar, reminders go out automatically via WhatsApp, and occupancy and revenue reports are always at hand.
Welda CRM
Demo screens from the app
The screens below are from the real app, with sample data tailored to this sector.
Overview dashboard
Challenges
The challenges of aesthetic clinics
Session tracking gets messy
In multi-session packages, the remaining entitlement is tracked by hand; misuse goes unnoticed.
No-shows
Appointments without reminders come back as empty chairs and lost revenue.
Scattered patient history
Which treatment was applied to which patient, where are the notes and consents — information is dispersed.
Heavy messaging traffic
Appointment confirmations and notifications eat up staff time.
The Solution
What Welda CRM solves in your clinic
Package and session management
Package sales, remaining sessions and usage history update automatically on the patient profile.
WhatsApp reminders
Appointment reminders are sent automatically; staff are freed from messaging traffic.
One calendar, clear reports
All practitioners' calendars on one screen; occupancy, patient volume and revenue reports with one click.
A day at your aesthetic clinic with Welda
Selling an 8-session laser package
A client buys an 8-session laser hair removal package. You add the package to the patient profile and the first session is placed in the calendar. Each completed session automatically reduces the remaining count, so when the client asks how many sessions are left, the answer is one click away.
Reminders that cut no-shows
WhatsApp reminders for tomorrow's appointments go out automatically, so reception no longer has to call clients one by one. With long gaps between treatments, clients do not forget their slot, device and specialist time is not wasted, and the package plan stays on track.
Before-and-after records
At every session, treatment notes, consent forms and before-and-after photos are added to the patient profile. When a client returns months later, you see on one profile which area was treated with what, how many sessions have been used and where payments stand.
FAQ
Frequently asked questions
Can I track remaining sessions in laser hair removal packages?
Yes. Each package's total and remaining sessions are visible on the patient profile; a session is deducted automatically when used.
Are reminder messages sent automatically?
Yes. WhatsApp reminders for upcoming appointments are sent automatically.
Can I store patient photos and documents?
Yes. Patient documents, including images from treatment records, are stored securely on the patient profile.
How much does the aesthetic clinic software cost?
Welda CRM is a monthly subscription with plans starting at ₺1,490/month. Every plan starts with a 14-day free trial, and setup and data migration are included.
Can I track package payments and outstanding balances?
Yes. Payment and balance tracking shows each client's package payment, the amounts collected and the remaining balance. Invoices after each session are issued through the e-invoicing integration.
Can you import the client list I keep in Excel?
Yes. During setup we transfer your existing patient and appointment data to the new system, so you continue where you left off without losing client history.
Guides
Guides for Aesthetic Clinic businesses
- How to Manage an Aesthetic Clinic: A Practical GuideSession-and-package tracking, regulatory care with before-and-after content, trust and consultation, appointment occupancy and winning returning clients.
- Aesthetic & Beauty Clinic Website GuideThe must-have pages, before-and-after gallery rules, physician profiles, local SEO, and common mistakes for an aesthetic clinic website.
Before you decide
Run your aesthetic clinic with Welda CRM
Request a free demo; setup, data migration and team training are completed the same day.
- Free consultation
- Same-day reply on business days
- Ongoing support
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