Welda CRM
Physiotherapy Center Software
Full control over session-based treatment
In physiotherapy, patients come on 10, 15 or 20-session programs; several patients and therapists rotate through the same time slots every day. Tracking remaining sessions, attendance and a packed calendar by hand becomes impossible as the center grows.
Welda CRM tracks session packages automatically on the patient profile; each completed session updates the remaining entitlement. Appointments are planned per therapist and reminders go out automatically via WhatsApp.
Welda CRM
Demo screens from the app
The screens below are from the real app, with sample data tailored to this sector.
Overview dashboard
Challenges
The challenges of physiotherapy centers
Session counting
How many sessions remain and which were used — manual tracking is error-prone.
Attendance problems
Treatment results depend on regular attendance; unreminded patients skip sessions.
A packed daily plan
Dozens of patients and several therapists a day; the schedule cannot be managed by hand.
Packages and payments
Package fees, remaining balances and invoices are kept in separate places.
The Solution
What Welda CRM solves in your center
Automatic session tracking
The package's total and remaining sessions sit on the patient profile; every use is posted automatically.
Per-therapist calendar
The busy daily schedule is planned per therapist; availability is visible in real time.
WhatsApp reminders
Session reminders are sent automatically; attendance improves and idle hours shrink.
A day at your physiotherapy center with Welda
Starting a 20-session program
A patient begins a 20-session physiotherapy program. You set the program up as a package on the patient profile and place the sessions in the therapist's available slots. Each time a session is recorded, the remaining count updates automatically, so you always see where the patient is in the program.
Planning therapists at peak hours
In the evening several patients and therapists are working at the same time. The calendar can be viewed per therapist, and conflict prevention ensures no therapist is given two appointments in the same slot. Staff shifts are planned in the same system, so the schedule and the rota always match.
Reminders that reduce missed sessions
Missing sessions in a long program weakens the treatment. A WhatsApp reminder goes out automatically before every appointment; when a patient does not show, you see it on the record and reschedule the remaining session. Treatment notes and progress build up on the patient profile.
FAQ
Frequently asked questions
How do I see a patient's remaining sessions?
The package's total and remaining sessions are visible on the patient profile; a session is deducted automatically when completed.
Can I schedule several patients at the same hour?
Yes. Appointments are kept per therapist; you can schedule patients with different therapists in the same time slot.
Who sends the reminders?
The system sends WhatsApp reminders for upcoming sessions automatically; your staff do not need to message one by one.
How much does the physiotherapy software cost?
Welda CRM is a monthly subscription; plans start at ₺1,490/month, and Pro covers up to three locations and 10 users. You get a 14-day free trial, and setup and data migration are included.
Can I see a patient's payments and remaining balance?
Yes. The package payment, collected amounts and remaining balance appear on the patient profile. Invoices are issued through the e-invoicing integration and payment status is tracked on one screen.
We have more than one location. Can we manage them in one system?
Yes. With multi-branch support you see each location's calendar and reports separately and manage all of your centers from one account.
Guides
Guides for Physiotherapy businesses
- Physiotherapy Clinic Website Guide: What Should It Include?Treatment specialties, therapist team pages, online booking, patient reviews, and local SEO — how should a physiotherapy clinic website bring these together?
- How to Manage a Physiotherapy and Rehab ClinicSession series tracking, device and room capacity planning, physician referrals, progress notes, and package renewals for clinic management.
- SEO on a Small Budget: The Right Priorities for SMBsA small SEO budget still gets results if spent in the right order. A priority checklist for SMBs built around local SEO, low-competition keywords, and technical basics.
- How to Price Clinic Treatment Packages and PromotionsHow should clinics price treatment packages and promotions? The session-discount balance, cash-flow benefits of upfront sales, and refund scenarios.
- What Is Google Ads Quality Score and How Do You Raise It?What is Google Ads Quality Score and how is it calculated on a scale of 1 to 10? Its three components, impact on cost per click, and practical steps for a low score.
Before you decide
Run your center with Welda CRM
Request a free demo; setup and migration of patient records are included.
- Free consultation
- Same-day reply on business days
- Ongoing support
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