Welda Clinic
Clinic Management Software
Clinic Management System
A clinic automation solution that delivers appointment management, patient tracking, WhatsApp notifications and e-invoice integration on a single platform. Built for aesthetic, dental and physiotherapy clinics.
Try the live demoScreenshots
Take a closer look at the interface
Overview dashboard and daily summary
Features
Everything your business needs, on one platform
Appointments & Patients
Appointment Management
Plan online and phone appointments in one calendar and view doctor availability in real time.
Patient Tracking
A patient management system that consolidates patient history, treatment notes and all documents in a single profile — reach any record in seconds.
Communication & Billing
WhatsApp Notifications
Send appointment reminders and result updates automatically via WhatsApp.
E-Invoice Integration
Automate post-treatment billing and payment tracking.
Operations & Reporting
Clinic Reports
Report patient volume, treatment revenue and occupancy rates in real time.
Staff Management
Manage doctor and assistant calendars and shift planning from one place.
Capabilities
Run your clinic from a single dashboard
Appointments & Calendar
- Schedule online and phone appointments in one calendar
- Show available slots based on each doctor's availability
- Prevent double bookings with conflict detection
- Daily, weekly and per-doctor calendar views
Patients & Treatment
- Patient records, contact details and history in one profile
- Full treatment history and timeline of clinical notes
- Attach patient documents and files to the profile
- Track multi-session treatment packages and remaining sessions
Communication & Reminders
- Automatic appointment reminders over WhatsApp
- Reduce no-shows with pre-appointment notifications
- Scheduled alerts for treatment and follow-up days
- Automate patient updates without manual phone calls
Billing & Management
- Post-treatment billing with e-invoice integration
- Track payments, balances and collection status
- Manage doctors, assistants and shifts
- Reports on patient volume, treatment revenue and occupancy
- Encrypted, privacy-compliant patient records
Process
Four steps from setup to going live
Demo & assessment
We review how your clinic works together, listen to your appointment flow, treatment packages and reporting needs, and walk you through a live demo.
Setup & data migration
We set up your account, branches and doctor calendars, then migrate your existing patient and appointment data into the new system.
Team training
We give your reception, doctors and assistants hands-on training on appointments, patient management, package sales and billing.
Go live & support
Once the system is in daily use, we answer your questions and stay by your side as new needs come up.
Integrations
Works with the tools you already use
WhatsApp notifications
Appointment reminders and updates are sent automatically over WhatsApp.
E-invoicing
Post-treatment invoices are issued through e-invoice integration and payments are tracked.
Encrypted, compliant records
Patient records are stored encrypted and protected in line with data privacy requirements.
Multiple branches
Manage several branches from a single account with separate calendars and reports.
Multilingual interface
The interface is available in different languages, so your team works in the language they prefer.
Web-based access
No installation needed; access it from a browser on computers and tablets.
FAQ
Frequently asked questions
Which clinics is Welda Clinic built for?
It is designed for aesthetic, dental, physiotherapy and dermatology clinics as well as private polyclinics — from single-practitioner practices to multi-branch clinics.
How are appointment reminders sent?
Appointment reminders and notifications are sent automatically via WhatsApp; reminders help reduce no-shows.
How much does the clinic software cost?
Pricing is tailored to your clinic based on practitioners, branches and requirements. There is a one-time setup fee. Send your request and we will reply with a clear quote within 24 hours.
Is patient data secure?
Patient records are stored encrypted and are never shared with third parties. The system is designed to support your data-protection obligations.
Can I track multi-session treatment packages?
Yes. Package sales, remaining sessions and usage history are tracked on the patient profile.
Is Welda Clinic a clinic automation / patient management system?
Yes. Welda Clinic unifies appointment management, patient tracking, WhatsApp reminders, billing and reporting on one platform — a clinic automation solution. By managing patient records, treatment history and session tracking in a single profile, it also covers your patient management needs.
What happens to my appointment and patient data if the internet goes down?
Welda Clinic is web-based and your data is stored securely on the server. If your connection drops, access pauses temporarily, but once you are back online all your appointment and patient records are exactly where you left them, with no data loss.
How many users and doctors can I add to the system?
You can create users for your reception staff, doctors and assistants, and give each one the right permissions for their role. Talk to us to plan the number of users and doctors that fits your clinic.
Where is patient data kept and is it safe under data privacy rules?
Patient records are stored encrypted and protected in line with data privacy requirements. Only authorized users can access them, and each user sees only the information their role allows.
Can I switch to Welda from another program I currently use?
Yes. During setup we migrate your existing patient and appointment data into the new system, so you can pick up where you left off without losing your history.
Can I use Welda Clinic on a tablet or different computers?
Yes. Because it is web-based, there is no separate installation; you can log in from a browser on computers and tablets and work from several devices in the clinic at the same time.
Welda Clinic in action
Request a free demo and we'll handle deployment the same day.